Councils and certifiers can choose from different options to report data about building certification to the NSW Government, to meet reporting requirements for principal certifying authorities (PCA) that were mandatory from 1 July 2018.
The best reporting option for each certifying authority depends mainly on the software used for recordkeeping, but the volume of certification work is also a factor.
- Some software products already meet data reporting requirements.
- The API (application programming interface) allows bulk data upload and suits certification practices that use cloud-based software.
- The SFTP (secure file transfer protocol) allows bulk data upload and generally suits most councils and some medium-sized private certification practices.
- The CertAbility web app requires manual data entry for each project and suits low-volume certification practices (council or private).
You can change your reporting option if your business needs change.
Data reporting options
The following software products and providers are the only products/providers verified by the Government as compliant with the data reporting requirements.
- Better Built Software
- Building Certification Systems (BCS) certification software
- Digital Fusion
- GeekHQ spreadsheet template for SFTP
- Greenlight Online Permit Manager
- PermAssist certification software
- Sentia (contact company directly for details)
- Sol1 (contact company directly for details)
- Visual Approvals certification software
Important: Certifiers are responsible for checking any certificate/document generated from these products meets legislative requirements.
The API suits councils or certifiers that use or are considering cloud-based certification software.
Software providers and IT specialists, download the:
- API specifications from the NSW Government API website
- API descriptions (Excel | 80K) reference file
- presentation from our April 2018 technical roadshow (PDF | 586.9K) - slides 24-28 explain the API.
When you’re ready to test your product, email firstname.lastname@example.org with your name and phone number to request access to the ‘Building Certifiers API’.
The SFTP suits councils or certifiers that:
- use a database or software package for recordkeeping, but it’s not necessarily certification software nor cloud-based
- have, or can access, IT capacity to make the necessary data and network changes to adopt the SFTP option (further IT support shouldn’t be required once the SFTP is set up).
- technical documentation (Excel | 69.3K) for the SFTP channel
- presentation from our April 2018 technical roadshow (PDF | 586.9K) - slides 16-23 explain the SFTP.
Note: the SFTP specifications are not forms to fill out – they are instructions for how to configure the data file. If you don't have expertise in software development, forward the documents without alteration to your IT/ software provider.
When you're ready to test your system:
- email email@example.com with your contact details, organisation name and IP address.
- if needed, ask your IT service provider to white list our IP addresses/names ( 22.214.171.124 | sftp.uat.onegov.nsw.gov.au ) and ( 126.96.36.199 | sftp.onegov.nsw.gov.au ).
The free CertAbility web app suits certification practices that:
- have a low volume of certification work (because the app requires manual data entry for each project)
- have limited IT capacity
- don't currently use a database or dedicated certification software, and do not intend to upgrade.
If you need help, download the CertAbility user guide (PDF | 1.5M).
The app requires manual data entry and is not suited for high-volume certification practices. If your practice is growing, consider either the API or SFTP for more long-term convenience.